Saddle Rock Ranches HOA

HOA Minutes

HOA Meeting AI Summary (subject to interpretation, please review minutes for comprehensive coverage)

Dues & Reserves: Dues held at $120/year. 61 homes contributed. Reserves grew to over $36,000, intentionally maintained for legal costs if ACC enforcement becomes necessary.
ACC Activity: Multiple violations addressed. Ongoing issues with motorized vehicles on bridle trails, mailbox vandalism, and new garage/storage buildings under review.
Directory & Communication: Directory update saw low participation. A newsletter and possible website upgrade discussed to increase homeowner engagement.
Community Events: Spring Clean-Up and Holiday Party continued. Efforts made to reduce party costs (dessert size, drink tokens, guest limits). Cost capped at $4,000.
Notable Concern: Emphasis on protecting HOA’s ability to enforce covenants, especially as some residents are unaware that covenant compliance is mandatory, even though dues are voluntary.

Dues & Payments: Still voluntary at $120. About 63 households contributed. Zelle adopted for dues collection with mixed results.
Covenant Violations: Multiple complaints about a homeowner running a commercial business with numerous work vans. Garage left unfinished for years. Residents upset. ACC and city zoning resources involved.
Mandatory Dues Discussion Revived: Nathan Crumb expressed interest in re-educating neighbors on benefits of dues and exploring path to convert to mandatory dues.
Community Events: July Party approved for $1,000. Halloween Hayride and Holiday Party held successfully.
Other Topics: Trail damage from ATV rider noted. ACC outreach flyer planned. Budget prioritization discussed.

Dues & Bank Transition:

Dues still $120. Bank balance remained above $30,000.
Issues with Zelle for Business at Wells Fargo led to discussions of switching to 1st Bank of Colorado.

ACC Enforcement & Legal Tools:

Covenant violations persisted, especially long-running construction.
Committee formed to document ACC procedures and consider formal transfer of enforcement authority to EAMD.
Need for ability to levy fines discussed; attorney support requested.

Events:

May’s Spring Clean-Up + Tennis Court Grand Opening was a success with live music and strong turnout.
Halloween Hayride and Holiday Party resumed, with the latter capped at $3,500.

Community Mood: Residents supported stronger compliance tools to protect neighborhood quality and property values.

Meeting Format: Most meetings remained virtual.

Dues & Reserves: ~60 homes paid. Reserves stayed strong, reaching ~$31,000.

ACC & Enforcement:

Ongoing complaints about unfinished garages, junk, trailers, and work trucks.
Repeated discussion of moving ACC enforcement to the EAMD to gain stronger financial tools.
Board acknowledged overburdened ACC members and lack of volunteers.

Events:

Administrative Notes: Plans to develop a better email list stalled; Virginia (new neighbor) volunteered to explore options.

COVID Adjustments: Despite the pandemic, all 5 meetings were held (some virtually).
Dues: Held at $120. Participation slightly down.
Zelle Introduced: Adopted as an electronic dues payment method, but some confusion with setup noted.
ACC Updates: Activity slowed due to COVID and construction delays.
Community Projects: Spring Clean-Up and entrance maintenance resumed; food options adapted to safety guidelines.
Communication Gaps: Lack of a complete email list caused friction; Mailchimp considered but never adopted.
Holiday Events: Holiday lighting was praised. Welcome gifts for new neighbors needed redesign due to perishables not working.

Dues & Participation: 58 homes paid dues; HOA maintained stable reserves.
Fence & Billing Issues: Ongoing problems collecting fence repair reimbursements. HOA discussed use of liens to ensure payment.
Trail Intrusion: A contractor truck damaged fencing and was stuck on bridle trail. Plan initiated to install removable bollards to block heavy vehicles but allow mowers.
Events: Clean-Up, July Party, and Holiday Party held. Discussions included bringing kids back to the Holiday Party.
Security & Safety: Reports of gunshots and mailbox vandalism led to police patrols.
General Mood: High participation in events, but lingering frustration with repeat offenders and weak enforcement mechanisms.

Dues Participation: 68 homes paid. Reserve fund around $20,000.
Covenant Misunderstanding: Ongoing confusion about voluntary dues vs. mandatory compliance with covenants. Real estate agents and new homeowners not always informed.
ACC Violations: Increased activity. Residents often skip formal ACC submissions.
Chickens: Renewed interest in allowing them. Committee formed to explore a covenant amendment. Motion passed to draft language.
Community Events: Clean-Up, Hayride, and Holiday Party all supported; cost control discussed (ticketing, alcohol caps).

Dues Increased: Raised to $120/year to address rising event and insurance costs. 61 homes paid.
ACC & Compliance: Emphasis on preventing selective enforcement, particularly around chickens and unapproved home improvements.
Chickens and Bees: Not currently allowed. Legal review and city guidelines cited. Community divided; no covenant change made.
Street Repairs & Signs: Ongoing advocacy with the City for curb and shoulder improvements. “Do Not Block” signage added near school zone.
Directory & Digital Tools: Directory updates included maps; exploration of electronic formats began.

Strong Financials: ~$16,000 in reserves; 62 dues paid.
ACC Turnover: Long-serving members resigned; new volunteers appointed (Dimitri Rentzios, Christopher Noonan).
Bylaw Committee: Still inactive, despite original 2014 formation.
Infrastructure Advocacy: Sidewalk request denied; discussed cost-sharing with city.
Community Engagement: Events continue; Holiday Party made adults only due to venue size. Clean-Up and BBQ well attended.
Website/Communication: Interest in cleaning up covenant document presentation and transitioning to digital outreach.

Steady Participation: 65 households paid. Dues stayed at $100.
ACC Oversight: Reviewed roofs, solar, and landscaping. Residents reminded to submit same-color painting for review.
Bylaw Discussion: Considered outdated. Residents questioned need given CCRs and EAMD coverage.
Sidewalk & Road Repair: Persistent issues. City response poor; HOA stayed in contact with council rep Ken Lucas.
Fence Repair Model: Volunteers mark needed repairs; contractor hired; homeowners reimbursed HOA. Generally effective.

Dues Collection: 73 homes paid $100; finances healthy.
Bylaw Committee Formed: No substantial progress after initial launch.
Events: Holiday Party and Clean-Up key drivers of participation. BBQs and social activities suggested but inconsistently held.
Roads and Sidewalks: Arapahoe widening project tracked via CenCON; HOA requested sidewalk on S. Liverpool (not funded).
Neighborhood Watch: Ongoing concern with visibility of signage and minor theft.

Mandatory Dues Push: Attempt made to convert to $325/year dues with bulk trash included.
Straw Poll Results: 35 No, 28 Yes. Proposal failed to pass; dues remained voluntary.
Legal Clarification: HOA attorney explained that covenant compliance is mandatory, even without mandatory dues.
Website Launched: www.srrhoa.org created to centralize records and improve transparency.
Fence Program Began: Volunteers walked trails and marked needed repairs; system largely carried forward to today.
Community Building: Holiday Party, Hayride, and decorations strengthened engagement.

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